Position


IT Infrastructure Change Project Manager - Consultant

Job Number: 1760

Job title: IT Infrastructure Project Manager – Consultant

Duration: 1 year. Location in Portland, OR

The primary objective of the Transition Planning and Support role is to coordinate resources to ensure specifications for the service design are realized and starting with the transition phase, to identify, manage and limit risks that could interrupt the service in operation.


Responsibilities:
Engages with technical design and project managers or Project Management Office, to ensure correct products are produced, in a timely fashion. Evaluates the quality of project outputs against agreed acceptance criteria.
Evaluates and independently appraises the internal control of automated business processes, based on investigative evidence and assessments undertaken by self or team. Ensures that independent appraisals follow agreed procedure and advises others on the review process. Provides advice to management on ways of improving the effectiveness and efficiency of their control mechanisms. Identifies and evaluates associated risks and how they can be reduced.

Required Experience:


8+ years’ experience with delivery of Service Management for a large scale business operation with demonstrated experience with related discipline responsibilities.
8+ years’ experience with development of policies, processes and procedures for Knowledge Management
Strong experience with Infrastructure Project Management
Prefers ITIL Certification
Describe the project this resource will be working on: Various capital/new build infrastructure projects that support the rest of the organization.

Infrastructure background is a MUST .
Server builds – windows and/or UNIX and VM
Storage
Corporate networking
Data Center support needs
IT Service Desk support needs
Infrastructure operations team needs

• Top 3 skills to be successful in this role:

Other than one or more of the above…
1. Ability to bring clarity from chaos
2. Well organized (as we are not yet)
3. Flexible – we are still forming what this role looks like


Apply for this job

Position


Category Manager

Job #: 1742

Job title: Category Manager (fleet buyer)
Location: Portland, OR

Duration: 6+ months contract with full benefits and option to hire


Brief Job Description:

Immediate contract job opening for experienced Category Manager / Fleet Buyer to join our top Portland client Supply Chain team in downtown Portland. Will have primary assignment of Transmission and Distribution Capital Equipment and Fleet Services categories of spend; coordinating purchasing processes and strategies for transmission and distribution including all substation equipment, fleet vehicles and programs.



Required Skills:

  • 5+ years of category management experience
  • Bachelor's degree in supply chain, finance, or related field (preferred)
  • Fleet or General capital equipment experience is ideal.
  • Preferred job skills: CPSM or CPIM


Apply for this job

Position


Business System Analyst III ( N-IT)

JP 8604- Business System Analyst III

Vancouver, WA

Duration start 12 months, lead to multi years contract

Application Dateline by 07/23 /18

Position

The primary focus of this position is to supports North American Reliability Corporation (NERC)/Western Electricity Coordinating Council (WECC Reliability Standards efforts and responsibilities in both meeting Transmission Engineering and services NERC/WECC Compliance obligations and enhancing Power system reliability. Business System Analyst will assist the RSO (Reliability Standards Owner) and business stakeholders with defining, implementing, monitoring, reporting, and verifying compliance on these Standards. This position will also support the clarification of business operations processes and identify, evaluate, propose solution alternatives, to assist in the implementation of the process changes. This position will also support data management and process controls for good data stewardship and technical input. In addition, the position will identify process improvements and system alignment between Information Technology tools used for NERC compliance for implementation, monitoring and reporting of these standards.

Organization & Culture

TEO supports NERC/WECC Reliability Standards efforts and responsibilities in both meeting Transmission Engineering and services NERC/WECC Compliance obligations and enhancing Power system reliability. This includes planning, development, Implementation, monitoring, documentation, and reporting for the NERC/ WECC Standards assigned to Transmission Engineering and Technical Services. As well providing documentation and evidence for Self-Certification and NERC/WECC Audits.

POSITION RESPONSIBILITIES

  • General:
    • Develop / draft, recommend and document management-approved processes and procedures and identify process improvements to support NERC (North American Electric Reliability Corporation)/WECC Mandatory Reliability standards.
    • Develop / draft and recommending training curriculum and materials; and conduct training, utilizing management-approved training materials.
    • Provide quality data management, process controls and data stewardship. Maintain filing system(s), files, emails and records in accordance with compliance requirements. File and disperse documents/letters only to appropriate personnel. Maintain all official records in accordance with the Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
    • Perform review and verification of compliance with regulations from FISMA, DOE, WECC, NERC, and FERC; as well as performing audit preparation for the aforementioned regulatory bodies and Internal (CG) audits.
    • Provide draft narratives for various compliance driven data requests.
    • Arrange, facilitate / conduct, and document team meetings; provide operational updates on assigned work products; provide status updates to management as requested.
  • Create Word documents, Excel spreadsheets, Power Point presentations, Visio flowcharts and MS Project input in support of business requirement definition and specification development.

  • NERC Compliance:
    • Facilitate requirements elicitation workshops, document, prepare, and present findings discovered during analysis, assisting in the development of business cases, and managing changes discovered during analysis.
    • Conduct interviews for dispatchers, designers, planning, and SPC in regards to NERC standards, and research to determine business requirements and translate them into specifications for complex technical projects.
    • Conduct technical interviewing in support of NERC Standards for business requirements of NERC Standards in the Control Engineering environment.
    • Help coordinate NERC Standards projects to meet business needs, schedules, and compliance objectives under the mitigation plan by tracking project deliverables to assist managers meet compliance objectives.

  • Configuration Management:
    • Assist in Configuration Management planning NERC compliance activities by gathering requirements as requested by manager.
    • Work with control system experts to define identification and baseline requirements for Configuration Compliance Items.
    • Assist in the development of a change control framework that will facilitate the documentation, evaluation, disposition, planning, reporting, and implementation of changes to field control systems for compliance.
    • Implement or augment data recording processes and tools in order to provide availability and retrievability of data consistent with business and compliance needs.
    • Draft, maintain, and provide technical documentation recommendations to support system requirements, system design, system security, and operational manuals.
    • Proactively communicate with a wide variety of technical and business experts in both individual and group settings including facilitation, negotiation, and conflict resolution.
    • Distinguish key interactions and connectives among Transmission Field and Control Engineering technical processes; identify solutions involving hardware, networks, security, and compliance reporting.
    • Monitor system performance to alert manager or SME where adjustments may be needed or where changes may be needed in the future.
    • Confer with system users to document and resolve existing system issues and problems.

  • Process and Controls Support:
  • Support the development of necessary documentation to provide reporting and audit requirements, including arranging and facilitating meetings with applicable Subject Matter Experts (SMEs) to solicit, gather and compile report information and/or audit artifacts; validate data as accurate and adequate; submit for review by management or standards owner.
  • Develop / draft new or edit / revise existing processes and procedures, as required by changes; recommend new or revised processes and procedures, submitting for review by management; finalize documentation for management-approved processes and procedures.
  • Communicate process and procedural changes to applicable parties, providing training or additional explanation as needed / requested. This may require arranging and facilitating meetings to introduce new or revised materials.

  • Change Management (CM):
  • Assist management with focus on the people-side of change, including changes to business processes, systems and technology, job roles and skills, and organization structures.
  • Evaluate information gathered from multiple sources, work with management to facilitate the resolution of conflicting priorities and assist management with building consensus among internal stakeholders.
  • Develop and present recommendations and supporting analysis for management decisions.
  • As requested by the Manager, draft and deliver process and systems training to impacted personnel. Develop and recommend change management plans that minimize employee resistance, maximize employee engagement, and empower senior management as change sponsors.
  • Evaluate information gathered from multiple sources, reconcile conflicts, decompose high-level information into details, abstract up from low-level information to a general understanding, and distinguish user requests from the underlying true needs; incorporate findings and insights into project and change management plans, decision-making information and recommendations and other project considerations as appropriate.
  • Collaborate with manager, stakeholders, project teams and/or other parties as assigned to create / draft and recommend a comprehensive communication strategy; assist with management-approved implementation activities as requested. Provide expertise and assistance to Managers and Project Managers to validate quality deliverables on a wide range of communication mediums and topics.
  • Collaborate with other CM Specialists to share best practices, provide recommendations and assistance on critical needs, and coordinate on Transmission-wide initiatives.
  • Develop / draft plans and recommend operations’ schedules, staffing requirements, and resource allocations for projects.
  • Document detailed programs while applying applicable standards to all products.
  • Identify and recommend training needs and include major areas of uncertainty in approach, methodology, or interpretation and evaluation processes resulting from such elements as continuing changes in program, technological developments, unknown phenomena, or conflicting requirements.
  • Assist management with implementing a Training Plan that successfully allows the user community to efficiently and effectively use a new system or upgraded system. Audience/user Community may include internal and external customers/users.
  • Prepare / draft and recommend program presentations, in-house and client training, and functional education; arrange, conduct and facilitate management-approved presentations and training sessions.
  • Develop and present recommendations and supporting analysis for management decisions.
  • Prepare technical reports, documents, studies, and system documentation as required.
  • As requested, develop technical system concepts and designs to support proposal development and position papers.
  • Support organization change process and configuration management efforts by:
    • Performing system modeling and configuration system baselines
    • Defining, developing, and documenting new management-approved processes and procedures.
    • Support process and procedure roll-out by assisting with communications, arranging / facilitating any necessary meetings, and drafting related materials.
    • Develop / draft and recommend training materials; provide, facilitate and conduct training as requested.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

  • This is a Level 3 position: 12 years of demonstrated analyst work experience in Computer/Information Technology, Business Systems and requirements engineering, operations management or a directly-related field is required without a degree. (10+ years with an Associate’s degree as defined above; 8+ years with a Bachelor’s degree as defined above).
  • Bachelor’s degree in Computer/Information Technology, Business Systems, Engineering or a directly-related technical field is preferred. (Bachelor’s degree in specified or directly-related field may be substituted for 4 years required experience).
  • Associate’s degree in Computer/Information Technology, Business Systems, Engineering or a directly-related technical field is preferred. (Associate’s degree in specified or directly-related field may be substituted for 2 years required experience).

Required Technical Skills & Experience (required on matrix)

  • Proficiency with MS Project.
  • Must possess technical interviewing skills:
  • Functional/process interviewing skills in the technology environment.
  • Ability to facilitate groups through process design and requirements gathering sessions.
  • Strong technical writing and the ability to present information in various forms such as textual, graphical, and statistical.
  • Strong analytical thinking, critical thinking and decision making abilities.
  • Demonstrated knowledge of regulatory compliance documentation and evidence for the energy industry.
  • Demonstrated ability to effectively communicate with highly technical people and lead requirements definition and requirements workshops.
  • Proficient in communication, facilitation and negotiation with stakeholder groups.
  • Strong analytical skills in analyzing, defining and documenting business areas, functions, problems, business needs and opportunities for improvement.
  • Self-directed and assertive in pursuit of root cause analysis, missing information and data requirements
  • Demonstrated experience with Engineering Requirements/Business Process Improvements/Metrics/Reporting.
  • Ability to ramp up quickly working with business subject matter experts to document system requirements in support of compliance business processes.

Preferred Skills & Experience (optional on matrix)

  • Familiarity with the NERC Reliability Standards and documentation requirements.
  • Familiarity with ANSI/EIA 649 “National Consensus Standard for Configuration Management”.
  • Experience working in an application development or other IT environment.
  • Some experience in project management and leadership.
  • Familiarity with ADKAR model for change management.

Additional Requirements (not required on matrix)

Valid U.S. Driver’s License is required.

Training Provided - Cascade


Apply for this job

Position


Joint Use Coordinator

1755 – Joint Use Coordinator

Duration: 7 Months (renewable)

Location: Beaverton, Oregon


Brief Job Description:

Compiles and analyzes data, does corporate receivables/bill receivables.
Work independently and within a team on special nonrecurring and ongoing projects.
Needs to know how to type, operate office equipment, office procedures/practices.
Collects information, answers inquiries. Produces documents using appropriate resources and technology. Will support multiple permitting processes in Joint Use, related Joint Use activity and billing. For example:
Review permits received for deficiencies and notify licensees of any issues (understand w/ training the permit process and requirements of processing a permit)
Process accurate billing from permits that can be complex and require strong attention to detail.
Will works on other assignments as needed for Permitting, Field Operations, Wireless and FITNES. Data Entry, some analysis and problem-solving ability necessary.


REQUIRED SKILLS:

College degree preferred, but not required depending on work experience
Strong Problem-Solving Skills
Very strong accuracy & attention to detail
Resource needs to be comfortable working independently in a fast-paced environment
Advance knowledge of Microsoft Suite (Outlook, Word, Power Point, Excel (intermediate knowledge)

PREFERRED SKILLS:
Entry-level position requiring 3 to 5 years of related experience.
Advanced knowledge of Microsoft Suite (Excel, Word, Power Point), People Soft, DMS, Access data base, relational data bases and other software applications specific to the functional business area. Word (Mail Merge, Footnotes, Math/Columns)


Apply for this job

Position


BI Developer

Job #: 1754

Title: BI Developer

Location: Portland, OR

Duration: 6 Months

Description:
Information on the project: The Analytic Center of Excellence serves as the Enterprise Data Warehouse and Governance Structure for our client’s enterprise reporting and analytics. Our client’s Analytical Center of Excellence serves all client employees and sees nearly 300 active users log-in each day. They continue to enhance and develop business intelligence products that provide meaningful insights to their clients to enable operational, managerial and strategic reporting & analytics.

Responsibilities:

  • Responsible for developing new and enhancing existing Reports and Dashboards in OBIEE using presentation features including drill-down / dynamics, cascading style sheets, pivot tables, visualizations and tabular reports with local and global filters.
  • Responsible for creating, configuring, customizing and maintaining repository design to support custom subject areas and modifications to existing Oracle BI applications.
  • Responsible for ETL design and development for a consolidated reporting solution that integrates their enterprise system data.
  • Responsible for end user support, break/fix and enhancements to existing enterprise data warehouse solutions.
  • Support OBIA/OBIEE and source system data extract technologies including the resolution of performance issues and the development of new dashboards, reports, and metrics.
  • Other BI functional and technical support, as required.

Required Experience/Skills:

  • Experience implementing enterprise-scale Business Intelligence (BI) systems with an understanding and ability to apply leading practice design principles to BI projects.
  • Experience in OBIEE, developing Reports and Dashboards with multiple views using presentation features; including drill-down / dynamics, cascading style sheets, pivot tables, visualizations and tabular with local and global filters.
  • Experience in OBIEE creating, configuring, customizing and maintaining repository design to support custom subject areas and modifications to out of the box Oracle BI applications.
    • Experience in Extraction, Transformation, Loading (ETL) data from various sources into data warehouses and data marts using Informatica Power Center (Repository Manager, Designer, Workflow Manager, Workflow Monitor, Metadata Manger), Power Exchange and Power Connect.
  • Experience with the Data Warehouse Administration Console (DAC) to configure, manage and load the Oracle Business Analytics Warehouse.
  • Custom data warehouse design experience using Star Schema/Snowflake modelling, OLAP/ROLAP tools, Fact and Dimensions tables, Physical and logical data modelling, and Oracle Designer.
  • Good verbal and written skills with the ability to connect and educate client’s technical team with regard to BI topics and future design vision.

Required Skills to be successful in this role:

  • Practical BI development experience
  • Experience working in an Agile delivery method.
  • Works well with a team of peer BI developers, business analysts and quality assurance resources.
  • Familiarity with PeopleSoft Finance, Supply Chain and HR systems is a plus.


Apply for this job

Position


Analyst Consultant- Economic


# 1728

Job Posting Title: Analyst

Location: Portland

Duration: 6+ Months

Description

Working Job title: Analyst

  • Brief Job Description: Research and basic economic analysis – with results presented via power point presentation or white paper format (the type of academic work that someone would typically do in MBA / Business School)

• Research and analyze competitive, economic, legal, and political environments. Provide insights which will allow the company confirm, refine, or pivot strategy.

• Provide analytical support for Resource Strategy team by ensuring models and methodologies meet all analytical and procedural requirements, and solutions are accurate and follow sound business practices.

• Utilize, develop and implement models used for integrated resource planning. Model the elements and relationships accurately.

• Develop the input assumptions for the models. Analyze and understand those assumptions, develop an ownership of them and certify their accuracy and completeness. Accurately input the assumptions into the models.

• Monitor technological advancements and enhancements that could benefit our clients and its customers.

• Write reports that clearly explain analysis, results, conclusions, and issues. Effectively explain work products and thought processes.

• Examine research, identify, and analyze critical information, develop hypotheses, and make recommendations.

  • Peer review the work of Resource Strategy analyst colleagues and provide feedback

  • short description of the project: Strategic Planning & Key Initiatives
  • What is the size of the team this resource will be working with? ~ 20

Required Skills-

  • One year with strong skills and experience using Excel for economic/risk modeling
  • Our expectation is that the combination of school + work would provide strong modeling skills (change advanced to strong) and add economic/risk

  • #years’ experience required: 1 year

Top 3 skills to be successful in this role:

  • Teamwork & Motivation
  • Research, Analytics & Modeling
  • Communication & Collaboration


Apply for this job

Position


Change Manager

Job # 1724

Title: Change Manager

Location: Portland, OR

Duration – 1-year contract



Immediate opening for contract Change manager to develop, lead and execute full change management strategy and plan for two different projects as detailed below:

Project 1) a financial planning process roll out for capital projects. Client will stand up Business Sponsor Groups (BSG) to perform the project vetting and prioritization to recommend projects for planning and execution phase funding. The BSG will also oversee project execution for adherence to approved scope, schedule and budget. The BSG Project will design the structure and standardize the processes to stand up the BSG.

Project 2) designing and standing up an EPMO (Enterprise Portfolio Management Office). The client is designing an Enterprise Portfolio Management Office (EPMO) that will enable their strategy through enterprise-wide project governance and visibility to ensure projects are holistically prioritized, coordinated & results-oriented.


As consultant Change manager you will be responsible for developing and leading all communications, communications plan, training plan, adoption metrics, change roadmap; performing readiness assessments; developing stabilization plans.


Desired Skills and Experience:

  • Proven track record in Change Management and Business Transformation consulting
  • Previous experience designing/standing up an EPMO and/or a rolling planning process;
  • Communications, Executive engagement,
  • Top 3 skills to be successful in this role: strategic, ability to collaborate with multiple partners in different levels, able to work with all levels from lineman to executive sponsor



Apply for this job

Position


Joint Use Coordinator


JP 8606

Operation Analyst 3- Spec Transmission Inventory

Vancouver, WA. Duration start 12 months- lead to multi years contract

Application Due is 07/23

OVERVIEW

This full-time contract position is located in the Transmission Inventory Availability (TSIA) group Transmission Marketing & Sales (TS) organization. The primary focus of this role is to facilitate the analysis of Available Transfer Capability (ATC) in order to determine availability for allocation to customers on a variety of Transmission products and services. T


This position also promotes and supports development of business practices and policy issues, provides recommendations for Operational Excellence improvements, including drafting decision documents for Vice President approvals, and collaborates with internal stakeholders including Reservations Desk, Scheduling, Account Executives, Power Services, Compliance and Legal to facilitate decision making and define implementation requirements for program or project development, verifying that Marketing and Sales business needs are being met.

Organization & Culture


TSIA is within the Transmission Marketing and Sales organization. Transmission Marketing and Sales is focused on providing Transmission commercial products and services to customers in an efficient, cost-effective manner. TSIA is the inventory availability group charged with coordinating with Planning and Operations organizations to determine how much transmission is available for commercial needs versus reliability and load-serving purposes.

POSITION RESPONSIBILITIES

  • Facilitate and provide technical expertise to assist in the planning, forming, development and implementation of products and services.
  • Gather, organize, analyze, and report information on Available Transfer Capability (ATC) issues, including Conditional Firm (CF) issues, and/or procedures.
  • Collaborate with other Transmission Services teams to analyze data, document analyses and team recommendations using the Agency Decision Framework for management decision-making and assist in developing solutions or alternative methods of proceeding.
  • Facilitate efforts and participate in teams to consult and collaborate with SMEs and management to define, develop / draft, recommend, and implement management-approved policies, processes and procedures that govern Business and billing practices, as well as associated guidance and communication efforts.
  • Prepare decision documents that include staff recommendations for managers and executives in appropriate decision forums.
  • Consult with implementation teams to verify successful functioning of newly implemented systems or procedures.
  • Consult with Compliance and Legal staff to confirm compliance with the Open Access Transmission Tariff (OATT).
  • Work with Transmission Marketing and Sales staff, Planning, Operations, Power, and external stakeholders to evaluate, recommend, and facilitate changes of ATC and CF Business Practices and associated procedures.
  • Provide recommendations and input into scoping market analyses that affect product development. Review analysis, interpret results and provide recommendations to management to inform them of product specifications and applicability.
  • Analyze work problems and procedures, such as organizational change, communications, information flow, integrated production methods, inventory control, or cost analysis to provide recommendations for solutions to management.
  • Review sales contracts for appropriate and sufficient addressing of OATT compliance considerations; alert manager or Account Executive to any issues or concerns.
  • Troubleshoot unique customer issues in collaboration with Account Executives, Planning, Operations, Product or other key staff as applicable to analyze and recommend solutions for implementation.
  • Organize, arrange and facilitate meetings with external customers / customer-partners to identify and present proposed changes to management approved business practices, policies, programs or business offerings resulting from Notices of Proposed Rulemaking (NOPRs) or other regulatory changes.
  • Develop / draft, recommend, produce and, at times, conduct presentations for internal and external parties to introduce new or changed product offerings and business practices.
  • Provide analyses on industry and regulatory trends and provide recommendations to management and other staff on the future direction of industry strategies, their impacts on regional parties, their businesses and product
  • Obtain and record customer comments, issues and concerns for review and address through potential changes to business practices, policies and processes or responses to NOPRs; report the comments, issues and concerns to manager, Team Lead or other SME associated with the business area.
  • Conduct comprehensive issue reviews and analyses with internal and external stakeholders, SMEs implementation, Legal, and Compliance teams.
  • Conduct market analysis in conjunction with policy development on Transmission Products and Services to inform how new policies fit with industry best practices.
  • Monitor changes to regulatory requirements for application to business practices; notify and provide recommendations on approaches, solutions, or change management methods and communications to manager, team lead or appropriate SME associated with the business function.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

  • Bachelor’s degree in Business Administration, Business Management, Engineering, Economics or a directly-related discipline is highly preferred. Bachelor’s degree in specified or directly-related field can substitute for 4 years related experience (see below)
  • Associates degree in Engineering, Business Administration, Management, or a directly-related field is preferred. (Associates degree is specified or directly-related field can substitute for 2 years related experience - see below).
  • Related Experience – a minimum combination of work-related experience, on-the-job training, and/or vocational training is desired. Experience should be consistent with the specific requirements of business, policy and operations analysis and progressively more technical in nature. Associates degree or Bachelor’s degree can be substituted for a portion of the experience requirements (see below).
  • Minimum Related Experience: This is a Level 3 position: 12 years previous work-related experience is required without a degree. (8 years’ experience with Bachelor’s Degree; 10 years with Associate’s Degree).

Required Technical Skills & Experience (required on matrix)

  • •Experience in the electric utility industry
  • Demonstrated experience with wholesale transmission product service management and delivery.

Preferred Skills & Experience (optional on matrix)

  • Knowledge and experience with interpreting and implementing the OATT, particularly with sections referring to ATC queue management and Conditional Firm (Section 15.4).
  • Ability to work with diverse workgroups, teams and stakeholders.
  • Ability to work with attorneys, technical SMEs and implementers to craft policy and associated business practices.

Additional Requirements

  • Travel Up to 5% local travel for meeting attendance
  • Public Trust Public Trust (SF-85P) Personnel background investigation is required to hold this position.
  • Valid U.S. Driver’s License is required.
  • Appendices
  • The following appendices apply to this position and may be downloaded from the Fieldglass Reference Library:
  • Offsite Work
  • Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)

Provided Training: OpenX Process Mapping

—


Apply for this job

Position


Electrical Engineer 2 - Power System Engineer


Job # 070618
Title: ELECTRICAL ENGINEER 2

Specialty: Power System Engineer
Location: Vancouver , WA
Application Deadline 7/13/18

Duration: 1 year renewable contract

ieSolutions is an Equal Opportunity Employer (EOE). M/F/D/V. Security Clearance Requirement: Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. US Citizenship REQUIRED

Position Overview:

This full-time contract position will be working with client’s Transmission Grid Modeling (TPMG) group. TPMG is responsible for developing the transmission model base cases used for various study purposes including: planning, operations, interconnections, customer service projects, and commercial calculations for the short-term horizon including Existing Transmission Commitments (ETC). This position will work interactively with Project Managers, Design Engineers, Customer Service Engineers, Field Service Engineers, Planning and Operations Study Engineers, and Project Coordination Engineers. This position is located in Vancouver, WA.

Position Responsibilities:

  • Calculate transmission line impedance parameters used in reliability and commercial planning and operational powerflow studies, real-time studies, and fault studies by performing the following functions:
    • Calculate Geometric Mean Distances (GMDs).
    • Draft updates to phase configuration diagrams.
    • Read transmission line design documentation.
    • Read a wide variety of transmission diagrams including: transmission one-lines, plan diagrams, profile diagrams, substation layout diagrams and transmission structure diagrams to identify GMD calculation inputs.
    • Read transmission contracts to identify transmission line impedance calculation inputs.
    • Work with conductor electrical characteristics, including bundled conductor characteristics.
    • Calculate mutual transmission line impedances.
    • Draft updates to mutual transmission line impedance diagrams.
  • Calculate shunt capacitor and shunt reactor parameters. Maintain shunt parameter database.
  • Validate transformer data against their name plate ratings.
  • Develop/document internal data communication process for maintaining and updating the model data used in powerflow basecases.
  • Review and validate the system ratings from the network model data base by comparing with the Facility Ratings report.
  • Perform various generation and reactive resource sensitivity studies to improve the dispatching of these resources for the base case building process.
  • Maintain the as-built data collection process for Transmission Grid Modeling (TPMG).
  • Maintain and modify transmission system one-line diagrams.
  • Maintain North America Reliability Council/Western Electricity Coordinating Council (NERC/WECC) auditable files for calculation inputs and recommends responses to NERC/WECC data requests to the client manager.

Position Requirements-Education/Experience:

  • Bachelors’ degree in Electrical Engineering or a directly-related engineering degree is required.
  • Related Experience – a minimum combination of work-related experience, on-the-job training, and/or vocational training is desired. Experience should be consistent with the specific requirements of Electrical Engineering and progressively more technical in nature.
  • This is a Level 2 Position: 5-9 years previous engineering and/or design experience, with a diversified knowledge of engineering concepts, principles and practices experience, is required.
  • The following experience is required and should be clearly defined in resume:
    • Specialized working experience in transmission system impedance calculations and database updates
    • Working familiarity with system electrical as-built and design data and conductor/tower configurations
    • Understanding of transmission line ratings and ampacities
    • Familiarity with powerflow modeling software such as PowerWorld Simulator, GE PSLF or other closely related power modeling software
    • Experience with transmission system data management, data collection and processes
  • Experience with Microsoft Office Suite Software (MS Word, Excel, Outlook, Windows Explorer); (MS Office 2010 proficiency required).

General Requirements:

  • Working knowledge of power system modeling for different types of power system equipment is desired.
  • Experience with ProjectWise, AutoCAD, and Visual Basic is preferred.
  • Knowledge of client and NWPP transmission systems and transmission facilities is desired.
  • Experience reading transformer test reports and nameplates to model transformers and calculate transformer impedances is desirable
  • Ability to stay focused among frequent interruptions and effectively prioritize requests.
  • Must possess technical researching skills
  • Must have excellent attention to detail
  • Ensure proper identification of self as a contract worker in all communications, correspondence, etc.


Apply for this job

Position


Joint Use Coordinator

JP 8598 – Electronic Engineer 2

Specialty in Planning and Design

Located in Vancouver, WA. Duration start 12 months, lead to multiple years

Application Dateline 07/19

OVERVIEW

This contract Electronic Designer 2 position will work in Telecommunications Engineering organization (TECT). This position provides design expertise and field support for telecommunications facilities and associated equipment. This includes fiber optics, analog radio, mobile radio, digital radio, power line carrier, operational telephone, microwave towers and antennas, AC/DC power and UPS systems, communications buildings, multiplex equipment, and monitoring systems including alarming, Fault Locating Acquisition Reporter (FLAR), microwave monitor, and wide area networks used for operational data and network management.

Organization & Culture

TECT is a high-performance organization with a focus on teamwork. The group has a collaborative dynamic that often results in brainstorming sessions on communal white boards. Prioritizing actions, asking questions, and creative thinking are highly encouraged behaviors.

POSITION RESPONSIBILITIES

  • Assist in the design and documentation of Telecommunications projects.
  • Compile technical results in summary form such as tables’ reports, and graphics to support engineering staff.
  • •Modify and maintain the Telecommunications Circuit Information System (TCIS) Database.
  • •Develop or draft conceptual plan of service for manager assigned projects.
  • •Facilitate and coordinate approved plans of service with stakeholders; assist with implementation of plans for assigned projects or tasks.
  • •Assist in development of standards for planning and design documentation of new equipment and technology.
  • •Draft approved statements of work for assigned projects.
  • •Perform review and modification of design drawings.
  • •Provide routine technical support for construction, operations and maintenance personnel.
    1. Assist in the development of detailed methods of procedures to design, and track construction status.
  • •Review communication circuits on PRD (project requirements diagram) and address potential errors and conflicts in infrastructure design and circuit routings.
  • •Assist in developing documentation to track SONET nodes, radio hops, and ST-1 tunnels found on communications network.
  • •Interpret and analyze data directly from SONET multiplexer equipment.
  • •Design and implement systems, network configurations and network architecture including hardware and software technology, site locations and integration of existing technologies.
  • •Prepare preliminary network specifications, including diagrams, charts, equipment configurations, and recommended technologies.
  • •Work with telecommunications planners and other designers to recommend modifications to the TECT planning files.
  • •Develop and draft procedures for installation, use, and troubleshooting of commutations hardware and software.
  • •Communicate approved and/or standard technical information verbally and in writing to technical and non-technical users. Provide draft communications for approval of complex and/or non-standard technical information.
  • Provide project/task updates (oral or written) as requested by manager.
  • Review circuit design projects and provide technical expertise and recommendations for items such as cross connection reports, port and port channel assignments, correct card naming, schematic views, functions, end point connections, etc.
  • Assist Hardware Engineers with established approved TCIS circuit review procedures.
  • •Assist with TCIS training efforts by providing in-person training sessions for new engineers and designers.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Associates degree in Electronic Engineering Technology or a related field, or equivalent degree/certification from a technical institute is preferred.

Note: Education programs should include electronic circuit theory; digital systems design; MW, UHF, VHF radio operation and troubleshooting; fiber design, installation and troubleshooting; and other non-ABET accredited courses in engineering.

Note: Completion of applicable Military Technical Training schools/programs should be included in the Education section of the resume and should detail the coursework that is applicable to this position.

Related Experience –Experience in a technical/engineering environment is required; work as an OSP designer, planning designer or CO designer for a Local Exchange Carrier (LEC) or Competitive Local Exchange Carrier (CLEC) is preferred.

One of the following is required:

  • 13 years of related work experience as described above AND has one of the followings:
  • An Associate’s Degree in Electronic Engineering Technology or a closely-related field, or equivalent degree/certification from a technical institute.
  • 2 yrs. documented work experience in a directly-related military technical field.
  • 11 years of related work experience as described above AND has both of the following:
  • An Associate’s Degree in Electronic Engineering Technology or a closely-related field, or equivalent degree/certification from a technical institute.
  • 2 yrs. documented work experience in a directly-related military technical field.
  • 15 years of related work experience as described above is required without an Associate Degree or equivalent Technical Degree/certification or related military experience.

Required Technical Skills & Experience (required on matrix)

Resume and matrix must include detail of where the experience was obtained (include the from/to dates by month and year) and description of the experience for each of the following:

  • •Knowledge of transmission and operational telecommunications systems
  • Experience with transport core and edge products and management tools, including Cisco ONE, Cisco routers and switches, and Alcatel equipment
  • Knowledge of engineering standards, serial and interoffice circuits, and network equipment while data basing the inventory and design systems
  • Knowledge of backbone infrastructure connectivity
  • Ability to comprehend the class of service requirements necessary to route both analog and digital communication circuits of various types, including voice, Supervisory Control and Data Acquisition (SCADA), transfer trip and other circuits used on transmission systems.
  • Ability to develop detailed methods to create circuit documentation and Statements of Work with details for installing the new circuits and retiring the old circuits.

Additional Requirements

  • Valid U.S. Driver’s License is required.
  • First Aid/AED/CPR Certification required within 30 days of assignment start. Worker/Employer is responsible for maintaining current certification. Energized Facility Permit is required within one year of assignment start. Type: Access Permit
  • PPE Requirement/ White Hard Hat/ Dust Mask
  • Eye Protection/ Hand protection (gloves) /Hearing Protection
  • ASTM F2413-11, Class 75EH rated footwear with over-ankle lace up and rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.
  • Electrical and Arc-Flash protective clothing and PPE as required by OSHA and consistent with Safety and Health Policy for work on or near an energized facility.
  • User Type: Infrequent
  • Estimated Usage:1 – 3 days per month
  • Additional PPE required by State or Federal OSHA for the work being performed.
  • Hazards & Risk
  • Position requires frequent walking, bending and stooping
  • Position requires the ability to lift and carry 60 pounds.
  • Position requires a minimum level of physical ability sufficient to lift, carry, move and stack equipment weighing up to 60 pounds. Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required.
  • Position requires the ability to lift items approximately 60 pounds in weight on and off vehicles and maneuver them, using wheeled carts, to designated locations.
  • Position requires frequent walking on uneven terrain.
  • Access Permit/ Offsite Work
  • Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the position.)
  • Training Type Details Provided by/ Shock & Arc Flash Awareness Training with Refresher

Additional / Others

  • Overtime 5% anticipated
  • On-Call No
  • Offsite Work Situational - Review Offsite Work Appendix
  • FN Status NOT open to Foreign Nationals
  • Travel Up to 10% To field sites/construction locations
  • Public Trust Public Trust (SF-85P) Personnel background investigation is required to hold this position.


Apply for this job

Position


Program Support- Supply Chain

Job# 2488-1

Title: Program Support – Supply Chain

Location: Portland

Duration: 4 months (possibility of extension)

Application Deadline: 6/26/18

Job Description
The purpose of a Program Support- Supply Chain Fulfillment is to assist with the coordination and execution related to customer orders and inquires. A typical Program Support- Supply Chain Fulfillment has goals of ensuring customer satisfaction thought timely and quality resolution to customer issues with a focus on identifying areas for communication improvement. This role serves on the frontline for customer engagements.

Essential Duties and Responsibilities:

  • Field customer inquiries to provide order status updates
  • Leverage systems to provide the most up to date and accurate information regarding supply chain constraints and supplier challenges
  • Identify communication and information gaps that result in missing information for our dealers that prevent them from supporting our customers
    Track, monitor, and measure incoming volumes of inquiries and make recommendations regarding capacity needs
  • Assist in the collection, analyzation, and presentation of metrics and performance indicators for the department.
  • Support the documentation and mapping of internal processes with a focus on developing improvement or standardization suggestions
  • Monitor and process time-based order requirements throughout the day to ensure timely turn around to minimize impact to the customer
  • Address backlog of order-based errors through manual processing in the applicable systems
  • General assistance with daily operations consistent with a supply chain fulfillment customer support role.

Required Background Experience and Skills:

  • 2-3 years in a customer support role
  • Ability to identify improvement opportunities and collaborate for implementation
  • Comfortable with large data sets and experience analyzing data
  • Knowledge of the transportation industry preferred
  • Proficiency in MS Office suite, especially Excel
  • Bachelor’s degree preferred, but not required
  • Well-spoken and energetic

Preferred Background Experience and Skills:

  • Paragon Experience
  • Tableau Experience
  • Customer Service Experience


Apply for this job

Position


Technical Writer 3

Job#: 8593

Title: Technical Writer 3

Location: Portland, OR

Duration: 1 year+/ multi- year contract

Application Deadline: 7/15/18

Position Overview:

This full-time (up to 40 hours) contract position will provide documentation and technical writing support to the Infrastructure Services (JN) organization within the Information Technology organization at our client. JN operates and maintains the enterprise IT infrastructure and operational environments that support delivery of applications services to internal and external customers. The team’s responsibilities include the planning, design, coordination, configuration, installation, maintenance, and operation of data center services, network services, platform services, and internal operations services to meet business outcomes. The Technical Writer will draft, coordinate, and organize system security plans, continuity of operations documentation, installation guides, operational run-books, and similar IT-related documentation through engagement with technical experts across various IT disciplines. This position is located at client Headquarters in Portland, OR.

This position is NOT open to Foreign National Candidates.

SPECIAL REQUIREMENT: This position requires confidentiality, professionalism and requires passing a higher level background investigation, for which the incumbent must qualify to hold or continue to hold the position.

Contract personnel are not allowed to direct Federal employees, nor are they allowed to authorize expenditures or make decisions on behalf of client; these functions are specifically assigned to client employees. Contract personnel provide analysis, information and input to those functions. Additionally, contract personnel may only represent client (such as at seminars, industry events, etc.) with written authorization from a Vice President.

Position Responsibilities include:

Note: all official drafts, documents, materials and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate manager and/or other federal personnel with the authority to do so.

  • Confer with and interview customers and subject matter experts (SME) to draft/establish technical specifications, and recommend material to be developed.
  • Work with internal teams to obtain in in-depth understanding of the product and documentation requirements.Produce high-quality documentation that meets client and industry standards and is appropriate for the intended audience.
  • Observe production, developmental, and experimental activities to recommend improvements to operating procedures.
  • Research and analyze workflow and processes for IT Help Desk, IT Client Support, IT Asset Management, and IT Operations.
  • Research, develop and document technical design specifications and test scripts.
  • Document, edit, review, organize, publish, and present information to include requirements, design, business processes, policy, user manuals, reference manuals, and user-based scenarios (a workflow that describes all the steps, actions, and attributes taken to accomplish a specific task).
  • Research and document Federal Information Security and Management Act (FISMA) 800.53 security controls for general support systems (GSS) as a part of the systems authorization process.
  • Document and maintain responses to Plan of Action and Milestones (POA&M) items identified within Security Assessment Reports (SAR).
  • Elicit requirements to understand complex business systems and interdependencies with the upstream and downstream systems and put these concepts into a form readable and understandable by individuals with varying backgrounds and understandings.
  • Conduct technical interviews to obtain knowledge for documentation.
  • Organize material and complete assignments according to set standards regarding order, clarity, conciseness, style, and terminology.
  • Review published materials and recommend revisions or changes in scope, format, content, and/or methods of reproduction.
  • Edit, standardize or make changes to material prepared by other writers or client staff.
  • Maintain records and files of work and revisions.
  • Select photographs, drawings, sketches, diagrams, and charts to illustrate material.
  • Study drawings, specifications, mockups, and product samples to integrate and delineate technology, operating procedures, and production sequence and detail.
  • Communicate complex technical information effectively with a wide variety of technical and business experts in both individual and in group settings.
  • Organize, refine, and document technical and functional concepts into a useful fashion.
  • Write logical instructions:
    • Decompose high-level information into details.
    • Abstract up from low-level information to develop documentation, clarify requirements and organize library for use amongst the project teams.
  • Arrange for typing, duplication, and distribution of material.

Position Requirements

Education/Experience:

  • Bachelor’s degree in English, Communications or a closely related field is required.
  • This is a Level 3 Position: 10+ years of demonstrated technical writing experience or equivalent is required.
  • Experience communicating with a wide variety of technical and business experts in both individual and group settings is required.
  • Proficiency in the use of the full Microsoft Office Suite 2010, 2013, and/or 2016 for the purposes of creating infrastructure architecture diagrams, Word documents, Excel spreadsheets, PowerPoint presentations, and Visio diagrams is required.

Technical Requirements:

  • Effective technical interviewing skills within an Information Technology environment.
  • Excellent writing skills and the ability to organize and present information in various forms such as textual, graphical, and statistical.
  • Advanced knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.
  • Demonstrated understanding of the IT working environment, sufficient to explain technical issues to a disparate range of technical and non-technical clients.
  • Knowledge of NIST standards and cybersecurity guidance.
  • Demonstrated experience with FISMA security control documentation and testing practices.
  • Familiarity with the security authorization and Authority to Operate (ATO) process.
  • Familiarity with applying security controls under a risk management framework.
  • Experience with technical writing in a network or telecommunications environment.

General Requirements:

  • Ability to work independently to complete tasks.
  • Exceptional interpersonal skills for working with senior level business clients and technical client personnel.
  • Display calm and a customer oriented attitude in fast-paced and sometimes stressful conditions.
  • Excellent communication skills including facilitation and problem/conflict resolution.
  • Meet timelines, milestones, and deliverables to provide timely (weekly) status updates.
  • Carry out assigned tasks with a professional demeanor reflected in excellent written and oral communication skills, listening skills, patience, analytical reasoning and problem solving abilities.
  • Understand and follow established processes and procedures, including change management, work/task tracking, and time management.
  • Support a sustainable infrastructure by maintaining adequate documentation of activities, including cross-training of employees as necessary.
  • Ensure proper identification of self as a contract worker in all communications, correspondence, etc.

Additional Requirements:

  • Must be able to pass a Personnel background check pursuant for Public Trust (SF-85P), for which the selected candidate must qualify to hold or continue to hold the position.
  • The selected candidate will be required to sign a client Non-Disclosure Agreement (NDA) as a condition of the contract assignment.
  • Offsite Work may not be performed without prior approval from the client Manager.
  • All information associated with work performed offsite must be maintained in the client network environment. No client information will be allowed to be transmitted, stored and created, etc., on the contract worker's personal devices. Contract personnel must follow all client and government-wide security, asset management, and cyber security policies and procedures.
  • Offsite work may only be performed within the client service area unless approved by the Labor Management Office.Contract personnel must keep their employer informed of their work location at all times and must coordinate any changes with their employer and our client before the change occurs.
  • Valid U.S. Driver’s License is required.
  • Upon selection of the assignment, the contract worker may be required to complete internal/external training to support assigned programs or software, software upgrades, or to learn new client technology.

*Note: Attendance at all conferences, workshops, training, etc. must be pre-approved by client. For any such events, requests will be reviewed on a case by case basis; approval is subject to the most current guidance provided to client and is subject to change. Client reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.


Apply for this job

Position


Administrative Services Assistant 3

Job #: 8586

Title: Administrative Services Assistant 3

Location: Portland

Duration: 1+ year/ multi-year contract

Application Deadline: 7/4/18

ieSolutions is an Equal Opportunity Employer (EOE). M/F/D/V. Security Clearance Requirement: Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. US Citizenship

Position Overview:

This full-time contract Administrative Services Assistant 3 position will provide a wide range of high level administrative and confidential support as well as data entry and tracking to client’s Client Services (JR) organization. This position is located in Portland, OR.

SPECIAL REQUIREMENT: This position requires confidentiality, professionalism and requires passing a higher level background investigation, for which the selected candidate must qualify to hold or continue to hold the position.

This position is NOT open to Foreign National Candidates

Contract personnel are not allowed to direct Federal employees, nor are they allowed to authorize expenditures or make decisions on behalf of client; these functions are specifically assigned to client employees. Contract personnel provide analysis, information and input to those functions. Additionally, contract personnel may only represent client (such as at seminars, industry events, etc.) with written authorization from a client Vice President.

Position Responsibilities include:

Note: all drafts, documents, materials and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate client manager / or other federal personnel with the authority to do so.

· Provide a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff.

· Greet and screen visitors; address questions and business involving established policy, take messages, set appointments and/or refer visitors to other client personnel as appropriate.

· Create draft, edit, and proof documents, correspondence, research, and presentations using Word, Excel, PowerPoint, and Adobe Acrobat.

· Build, maintain and post Excel spreadsheets and PowerPoint presentations to SharePoint sites.

· Proof, review, and when applicable, draft, correspondence and documents prepared for manager signature and validate conformance of the established administrative policies and regulations, confirm proper coordination and timely compliance with assigned action.

· Provide recommendations and instructions to staff to maintain conformance with general policies and correspondence procedures.

· Attend meetings, record meeting minutes as requested, transcribe and disseminate as needed.

· Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Coordinate and monitor work unit responses to time-critical documents; alert client manager / personnel of any concerns or response delays.

· Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward questions and matters to appropriate client personnel as needed, following up to verify a timely response.

· Respond to questions and complete business according to established policy and/or forward matters requiring action to appropriate staff, following up to verify a timely response.

· Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following:

· Review incoming correspondence and forward matters requiring action to appropriate staff. Verify proper coordination and timely completion of assignments.

· Sort and distribute incoming mail to appropriate recipient(s); as requested, review incoming correspondence.

· Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped envelopes, when appropriate.

· Establish and maintain internal and external communication channels to ensure smooth flow of information and positive working relationships.

· Perform faxing, scanning, photocopying, and work with the client print shop to request printing services.

· Update and maintain desk reference manual.

· Serve as back-up to Tier II and Tier IV level Administrative Assistants as needed.

· Come up to speed quickly on manager and organizational priorities in order to track meetings, work, and delegated projects or tasks to maintain accountability, confirming established targets are met. Validate on-time documentation submission to Human Capital Management (HCM) and verify all processes are tracked to completion within established timelines. Review and update project trackers (performance, training, etc.) for the client manager, alerting appropriate parties of any noted issues / concerns.

· Serve as liaison between organizations, work units, and management support staff. Keep up to date on issues, priorities, and sensitivities affecting work of the organization through consistent communication with the manager, frequent interaction with other managers, and outside contacts.

· Coordinate with and provide administrative guidance to lower-level contract support personnel; may delegate assignments to lower level contract administrative personnel at the request of the client manager.

· Administrative Team:

· Organize and coordinate Organizational Administrative Team Meetings.

· Attend mandatory Administrative Team Meetings.

· Participate as a team member and in team meetings both professionally and collaboratively.

· Work as a team member to:

· Standardize, streamline and improve overall Administrative processes throughout the organization.

· Help resolve organizational administrative issues and work on solutions as a group.

· Complete team work assignments

· Proactively coordinate managers’ daily Outlook calendars and schedules with full responsibility for scheduling and prioritizing Tier III and IV managers’ appointments, meetings, conferences and calendar:

· Coordinate appointments, including commitments of time. Advise manager of appointments and other commitments that might have a bearing on future decisions. Demonstrate sound judgment and a solid understanding of issues when advising the manager of upcoming events.

· Organize, plan, prioritize, coordinate, schedule and verify appointments, meetings (in-person, phone conferences, web-based), conferences, and training for client managers and other staff (securing rooms, phone bridges, projection, and other meeting supplies). This may include drafting agenda and other meeting materials and developing background information for review, consideration and finalization by appropriate client manager / personnel.

  • Accept meeting invitations, assist with outside visitor requests and schedule interviews.
  • Schedule and arrange meetings, conferences and training, including associated logistics and any necessary equipment (securing rooms, phone bridges, projection equipment, etc.).
  • Assist, compile, organize and verify appropriate files, notes and other materials are in order and ready for use at meetings, appointments, etc.
  • Draft agendas, coordinate speaking points, make arrangements for guest(s) / guest speakers and research and draft background information / materials as requested.
  • Arrange for representation by others if client manager’s time and priorities make necessary.
  • As requested, attend and take meeting minutes / notes, transcribe / draft and distribute as appropriate.
  • Inform manager and staff of appointments and other commitments that might have a bearing on future decisions.

· Assist client manager in a variety of personnel and other actions for BFTE and CFTE, including:

· Prepare and enter requests for personnel actions into HRMIS.

· Prepare federal worker (BFTE) award requests in HRMIS for manager review/approval, track awards for BFTE, and prepare recognition certificates for the organization.

· Prepare retirement documentation.

  • May be designated as a power-user and/or back-up for the DOE e-Performance management system. Coordinate and assist manager with development of annual performance appraisal plans for federal personnel by assisting in implementing, completing, and facilitating documentation management.
  • Schedule and track to completion all performance appraisals, progress reviews, mid-point reviews and discussions, while performing associated follow-up to obtain requisite signatures and approvals. Validate documentation submission to Human Capital Management (HCM) is accurately completed within established timelines.

· Coordinate and track reporting requirements and activities related to federal staff including creation/submission of travel documents and telework agreements and required training.

  • Register manager and staff for internal/external training classes and conferences.
  • Assist client manager with employee engagement activities and planning.
  • Verify completion of all required training for employees and managers by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status.
  • Maintain Employee Tracking Log, BFTE tracking, on-board reports, training, medical surveillance, emergency contact, and reimbursement tracking information.
  • Update and maintain Gallup survey records; follow up with organizations to update the Gallup information.
  • Assist client manager by recommending and implementing approved staff recognition opportunities.

· Track, maintain, update, and distribute annual renewal of Motor Vehicle Driver Authorizations, Travel Authorizations, and Telework Agreements for federal (BFTE).

· Track and maintain Overtime/Comp Time authorizations for BFTE personnel.

  • Complete appropriate new employee on-boarding activities and retirement documentation.

· Prepare CFTE employee assignment extension documents; implement, oversee and complete related documentation, and submit for proper review and approval, while performing associated follow-up to obtain required signatures and approval.

· Designated as a proxy for the DOE performance management system. Coordinate and assist managers with development of annual managers’ and employees’ performance appraisal plans by assisting in implementing, completing, and tracking documentation management. Schedule and track to completion all managers’ and employees’ progress reviews, performing associated follow-up to obtain required signatures and approvals. Apply strong familiarity with manager’s performance contract to prioritize and track meetings, work, and delegated projects or tasks to maintain accountability and to assist in ensuring established targets are met. Validate on-time documentation submission to Human Capital Management (HCM) and verify all processes are tracked to completion within established timelines.

· Arrange travel (domestic, invitational and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations, for client Manager, Lead and staff as needed, which may include:

  • Assist in preparing and submitting passport documentation as necessary.
  • Assist management and staff in setting up profiles in the client travel system (currently Concur).
  • Prepare / draft necessary foreign and domestic forms associated with travel.
  • Prepare and process travel authorizations and vouchers for group managers and staff using Concur.
  • Validate that travel is complete and process travel documentation in a timely manner and in accordance with federal and client travel procedures and policies.
  • Track, monitor and notify client manager and subject personnel of needed approvals, signatures or other actions to enable timely reimbursement processing and reporting.

· Coordinate with managers and staff to coordinate Time & Attendance per established procedures, which may include:

  • Prepare and review federal personnel time and attendance reporting to verify accuracy for certification by manager(s) and supervisor(s) using the client’s Business Enterprise System (BES), HRMIS and Fieldglass.
  • May serve as timekeeping power user (able to input time for others as requested).
  • Maintain and reconcile employee leave calendar submissions with payroll.
  • Check leave slips to verify accuracy using organizational leave calendars and other documentation. Verify that time has been approved.
  • Using Fieldglass, review time sheets for contract personnel to verify that reporting is accurate.
  • Verify time and attendance procedures, policies and practices, including any special time recording requirements (admin leave, holidays, etc.) are communicated to management and staff in a timely manner.

· Assist with scheduling interviews through Fieldglass; preparing interview packets for assigned manager(s).

· Provide overall administrative support to staff members by acting as the liaison with HCM, IT, Client, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups to process, coordinate, request and track:

· Office moves and workstation adjustments using Workflow Connection.

· Onboarding activities for new contract and/or federal personnel.

· Computer, software upgrades IT equipment and other resource requests.

· Computer, copier, and printer maintenance.

· Requests for needed office supplies and distribute to appropriate staff per established client procedures.

· Coordination of badge return.

· Coordination of cell phone requirements and inventory for staff, including ordering, receiving, service setup, delivery, collection.

· Serve as organization’s central point of contact for accident reporting, including collection, correction, and distribution of required documentation, and communication with employees, managers, safety office, HCM, and other resources regarding policy, regulations, etc.

· Maintain office supply stock. Act as a point of contact for troubleshooting, configuration, inventory, and maintenance of office systems and processes.

· Coordinate maintenance for Government Vehicles (GOV) assigned to the organization; drive GOVs to and from service appointments and report mileage monthly.

· Maintain the organizational SharePoint site including updating changes and adding new content.

· Establish, maintain, and administer SharePoint organization, team and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists. Manage content and permissions.

· Maintain a tracking system of suspense items to verify timely compliance with scheduled responses or actions utilizing SharePoint. Coordinate and direct work unit responses for time-critical documents.

· Maintain all records management within SharePoint, including physical and electronic official files, retention and conformance.

· Manage all records in accordance with the Information Governance & Lifecycle Management (IGLM) policy and procedure and compliance requirements:

· File and disperse documents/letters to appropriate personnel.

· Validate that official records are accurately maintained for auditing purposes.

· With oversight and approval of the client manager / federal personnel, provide an annual review and inventory of official files and maintain the organizational file outline.

· Review and process Transmittals for Administrator/CEO Approval (TACs) for assigned organizations and ascertain conformance to administrative policies, procedures and regulations. Verify proper coordination and timely compliance with assigned action. Advise and provide guidance to confirm conformance with general policies and correspondence procedures.

· May coordinate or assist with organizational and client events such as: presentations, retirements, project or employee recognition celebrations, and Combined Federal Campaign (CFC) events.*

· Organizational Specific Responsibilities:

· Participates in work sessions with staff and management to plan strategic organization goals and objectives and provides input of an administrative or non-technical nature. Participates in planning, policy formulation, direction, and evaluation to assure the mission of the organization is accomplished.

*Participation/attendance in voluntary events is NOT billable to client. Time spent planning and organizing these events is considered part of the duties of the position and may be performed on billable time.

Position Requirements:

Education/Experience:

· High School diploma or equivalent is required.

· Associate’s Degree in Secretarial Science, Administrative Management or a related field is preferred.

· This is a level 3 position: 6+ years of demonstrated administrative/clerical experience is required.

· 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook is required. (Proficiency with Microsoft Office 2010 is required).

· Intermediate to advanced skills/experience with SharePoint are required, sufficient to:

· Support, manage, edit, and maintain site.

· Extensive knowledge of Performance Management is highly preferred.

General Requirements:

· Must have excellent communication skills (both oral and written) with the ability to interface effectively with Executive Managers, customers and various staff in a positive, courteous and cooperative manner.

· Knowledge of office procedures governing correspondence control and preparation, communication channels, records management, etc.

· Must be self-motivated and self-disciplined.

· Excellent problem solving, interpersonal communications and project management skills.

· Must possess organizational capabilities and be able to carry out duties with little direct guidance.


Apply for this job

Position


Plant Closure Project Manager

Job Number: 1732

Title: Project Manager

Duration: 6 + Months

Location: Portland

Project Description: This project will focus on helping to put together a comprehensive rapid response action plan that our HR Team can execute on once we get the official notice to close a facility. We are looking for someone with proven business closure/layoff experience for a large organization. This person will primarily focus on the people impacted/side of the project but will need to work closely with the Facility Closure PM for alignment and coordination.

Required Skills: Solid project management skills; experience with guiding business closures/layoffs

Preferred Skills: Some change management experience and skills preferred but not required. A Change Management resource will likely be assigned to this project.
Legal/investigatory experience helpful but not required.

Top Three Skills Needed for Success: Project Management, ability to bring together many different parts of the organization and work well with executive management.


Apply for this job

Position


Project and Change Manager Consultant



#1723 - Project and Change Manager

Portland ,OR

Duration 1 year ( renewable)

Brief Job Description:

Combined role of Project and Change manager to develop, lead and execute full project plan as well as a change management strategy and plan for implementing the Position Management module of PeopleSoft.

This project will implement the Position Management module of PeopleSoft replacing GreenTree.

Deliverables

• Standalone, self-service process for position management outside of the requisition system (Current GreenTree system (iGT) will no longer be used for requisitions)
• Clear definition of roles and responsibilities
• Designated system of record for position data
• Enhanced integration to budget information for faster and better decision-making
• Data governance strategy and processes, resulting in better position data and analytics

Highlights
• Roles and Responsibilities are not dramatically different from current state, but formalizing ownership will significantly improve ability of various groups to support this process effectively
• Additional tools, reporting, and resource focus can help Customer Service and Bargaining manage high numbers of position transactions more effectively

Design Feasibility
• Most of the design is technically feasible and leverages existing PeopleSoft functionality
• Exception – lack of functionality to do scenario planning for annual budgets

  • What is the size of the team this resource will be working with?
  • Small project team (3-6).
  • Preferred job skills: Previous experience working on an HR system or PeopleSoft system implementation; change management
  • Top 3 skills to be successful in this role: ability to collaborate with multiple partners in different areas of the business (IT and HR primarily), clear communicator, self-driven


Apply for this job

© 2014 ieSolutions, division of InfoExperience LLC | All rights Reserved
Home - Job Openings - Employee Portal