Job #: 8474
Title: Project Manager 1 (Engineering)
Application Due Date: 4/16/2018
Additional Position Information:
ieSolutions is an Equal Opportunity Employer (EOE). M/F/D/V. Security Clearance Requirement: Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. US Citizenship REQUIRED
This full time contract position is located in Vancouver, WA and will support the TEP (Transmission Services Project Management) organization within client. This Project Manager 1 position will support Managers and/or senior Project Managers who are assigned to the Transmission Project Management organization (TEP). Project work will be focused on the building and rebuilding of Transmission Lines and Access Roads that will expand, maintain and enhance transmission line operations. TEP is responsible for the planning, execution, and monitoring of capital projects.
SPECIAL REQUIREMENT: This position requires confidentiality, professionalism and requires passing a higher level background investigation, for which the selected candidate must qualify to hold or continue to hold the position.
Position Responsibilities include assisting senior Project Managers with:
- Responsible for small to medium-sized projects (typically less than $500K lifecycle).
- Support and facilitate manager-assigned project or multiple projects, from beginning to end, providing guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the manager, team lead or other personnel with the authority to do so, including:
- Recommending an overall roadmap of efforts required to achieve program initiatives and project objectives (see Note above);
- Coordinating activities for manager-assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate manager / personnel;
- With manager / federal personnel assistance and guidance, addressing and navigating politically sensitive issues in a collaborative and professional manner.
- Support and facilitate the following deliverables:
- Scope Definition and Management;
- Process and System Design requirements;
- Communication and project management best practice gap analysis.
- Support and facilitate the following functions:
- Written and verbal sponsor communication;
- Project team communications and coordination;
- Inter-project team communications and coordination;
- Facilitate building an effective and efficient project team.
- Meeting Facilitation:
- Facilitate Project Meetings (scoping, kick-off, monthly project team, special team meetings, etc.) using Microsoft Outlook. Request, research, and confirm project team members that are required and optional attendees. Schedule appropriate date and time, conference room, telephone bridges.
- Gather information on Meeting Agenda topics, create agenda 24 – 48 hours in advance, distribute agenda and other documentation needed during the project meeting.
- Confirm and set up conference room, Conference Bridge, laptop, projector, maps, and other meeting materials at the beginning of project meeting.
- Document discussion during Project Meetings. Distribute meeting minutes. Call out Action Items and Decisions made during meetings.
- In the absence of the senior Project Manager, determine the best action to take for meetings: cancel, reschedule, lead the meeting, or assign meeting leadership to appropriate individual.
- Project Tracking & Document Management:
- Monitor the milestones, schedule and budget to keep project on track and on budget. Per designated funding type and work order type (i.e. contractual customer agreement dates), alert federal staff if additional time or resources are needed.
- Track and follow up on Action Items assigned to and assigned by the Manager or senior Project Manager. Know who to contact when action items are complete and a subsequent action can begin.
- Identify, assess, monitor, and control risks on assigned projects.Facilitate risk management activities with assigned project team members.Alert staff to concerns regarding risks and mitigation requirements.
- Track and maintain project documents (on workspace and otherwise) related to project. These documents may come from the Manager or senior Project Manager, or may come from other team members or outside agencies or systems. Check dates and decisions on documents that are known to change frequently and update static documents regularly so the most current information is available.
- Coordinate information/status updates with/from Project Team and distribute to team members needing the updated information.
- Request and set-up Project Workspaces, maintain Project Workspaces, participate in workspace innovation/development, as needed. Assist others outside of TEP with navigating PM workspaces.
- Compile lessons learned through project lifecycle and publish lessons learned at project close-out. Verify all drawings and documents are updated as built.
- Site Visits:
- At the request of a Manager, plan and coordinate site visits including scoping site visits, field reconnaissance visits, by arranging appropriate dates, times, transportation (commercial air, client air, Government vehicles, etc.), lodging and permissions (if needed).
- Prepare and disseminate materials needed for site visits, track and check in documents that need to be returned.
- Take minutes during site visits, follow-up on unanswered questions and other actions.
- Work Plan Management:
- Assist senior Project Manager (PM) and/or the Manager in coordination/maintenance/prioritization of PM’s individual work plan portfolio. Check the status of project work plan frequently to launch new work quickly as it is assigned.
- Check all pieces of the work plan for accuracy and coordinate updates to Project Portfolio when mistakes or changes are made. Coordinate PM reassignments when needed.
- Support managers with defined scope when new projects are assigned. Assist senior PM in creation of Project Management Plan; create/submit to Manager for approval. Update and maintain Project Plans as necessary. Initiate support work orders under other Lines or PARs.
- Resource Coordination:
- Forecast and recommend / request appropriate project resources (people, equipment, material, etc.) to fulfill project needs; recommended resource requests must be submitted to, coordinated with and provided by appropriate managers or with the contracting office.
- Receive and coordinate information/knowledge sharing among senior Project Manager, Program Managers, Managers, Resource Managers, Schedulers, Analysts, and other internal/external Project Team members.
- Develop progress reports, ad hoc reports, spreadsheets, visual aids, etc. as requested by PM, Scheduler, or Analyst.
- Coordinate resources and outages between senior Project Managers when projects overlap in time or geographic locations.
- Assisting Project Team:
- Work with senior Project Manager, the Manager and Project Engineer on technical and logistical aspects of project design to create scope of work documents, statements of work documents, step plans, materials lists, etc. to be included in requests for outages and design and construction resources. Research and interpret technical drawings and documents for information needed by project team.
- Assist in the coordination of communication with outside entities including other city, state, and federal agencies, utilities and other accounts/customers, tribes, public, and other stakeholders that are affected by transmission line work.
- When necessary, facilitate the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.
- Provide background information, technical input, options and recommendations that facilitate project decision-making. This may include, at management request, arranging, attending and facilitating decision-making sessions/meetings with management, executives and key stakeholders, including, drafting agendas, answering technical questions, and presenting information, options and recommendations for decision-maker consideration.
- Assist in coordination with outside entities including other city, state, and federal agencies, utilities and other accounts/customers, tribes, public, and other stakeholders that are affected by transmission work.
- Bachelor’s degree in Engineering, Business Administration or Management, Organizational Development, Computer Science or a closely-related degree is preferred. Bachelor’s degree in specified or closely-related field can substitute for some related experience (see details below).
- This is a Level 1 position: 5-9 years direct work experience in a project coordination/ management capacity, including all aspects of process development and execution is required without a degree.
- Bachelor’s Degree in applicable fields- 1-4 years direct work experience is required.
- Bachelor’s Degree NOT in applicable fields:In lieu of a bachelor’s degree in the fields listed above, 3-6 years direct work experience is required.
- Bachelor’s degree must include completion of at least 24 semester hours in any combination of the following fields:Accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (NOTE: Resume must include a list of the specific classes being claimed as "qualifying", including a list of specific semester hours for each class and the name of the education institution where the classes were taken (for example: Course taken at Clark College: Project Management BSAM 410 - 5 credit hours; Business Principles BASAM325 - 5 credit hours, etc.). Please provide a crosswalk or reference in the education/experience portion of the qualifications matrix that points back to the coursework info provided in the resume. Labor Management Office may require transcripts to validate applicable college credits.
- Demonstrated proficiency using Microsoft SharePoint and Microsoft Access to store, analyze and manipulate data is required.
- Proficiency with Microsoft Windows operating system, including Microsoft Office Suite 2010. (Word, Excel, PowerPoint, Outlook) is required.
- Project Management Certification: PMI or PMP certification is preferred.
- Experience with electric utility industry data is preferred.
- Proven ability to analyze, understand and effectively document technical data.
- Demonstrated ability to store, manipulate, and organize large numbers of files and folders using Microsoft Windows networks or other document management programs.
- Ability to read and understand engineering drawings.
- Ability to write and understand functional and technical specifications.
- Ability to accurately assess, estimate and forecast project costs.
- Ability to communicate verbally and in writing reflecting a clear, accurate, and courteous style with team members, managers, and executives.
- Ability to manage timelines, dependencies, project expectations, milestones and resource allocation and management in projects.
- Carry out assigned tasks with a professional demeanor reflected in excellent written and oral communication skills, listening skills, patience, analytical reasoning and problem solving abilities.
- Ability to work autonomously when given specific assignments.
- Follow established processes and procedures.
- Ensure proper identification as a contract worker in all communications, correspondence, etc
- The selected candidate will be required to sign a Non-Disclosure Agreement (NDA) as a condition of the contract assignment.
- Must be able to pass a Personnel background check pursuant for Public Trust 9SF-85P, for which the selected candidate must qualify to hold or continue to hold the position.
- This position may be eligible for situational off-site work, subject to the completion of the Labor Memorandum of Understanding (MOU).
- RSA token shall only be utilized when conducting work directly related to the API. Any other work is unauthorized. Contract worker is responsible for the safe-keeping of the issued RSA Token at all times. If the RSA Token is lost or compromised, immediately contact the COTR. All information associated with work performed offsite must be maintained in the network environment. No client information will be allowed to be transmitted, stored, and created, etc., on the contract worker’s personal devices. Contract personnel must follow all client and government-wide security, asset management, and cyber security policies and procedures.
- Offsite work may only be performed within the client service area unless approved by the Labor Management Office (client). Contract personnel must keep their employer informed of their work location at all times and must coordinate any changes with their employer and client before the change occurs.
- Valid State Drivers License is required.
- First Aid/AED/CPR Certification required within 30 days of assignment start. The worker/employer is responsible for maintaining current certification.
- Some travel to the field (5-10%) is anticipated, PPE required – see below.
- Access Permit is preferred, but not required for the assignment.
- Become familiar with and follow the safety practices of the Accident Prevention Manual.